Mandatory Billing Documents for Government Business

This overview outlines the required documentation for billing and payment processing on federal government moves handled by Atlas Canada.

Purpose:
Ensure compliance with government billing requirements and timely distribution of earnings for government contracts.

Key Areas:

1. Required Documents:

   • Electronic survey results

   • Pre-move booklet

   • Receipt pack services report

   • Bill of Lading (signed at delivery or Storage-in-Transit [SIT])

   • Signed inventory

   • Scale tickets for shipments

   • Estimates over £7,000

   • Government unpacking certificate (if applicable)

   • Damage/loss pack and unpack report (if applicable)

   • Shuttle notification email and shuttle invoice

   • ASOD and copies of any emails for authorized services (SIV, SIT, WAT, etc.)

2. Policy Update (Effective April 1, 2025):

   • Agents unable to provide a mandatory billing document within 48 hours of request will incur a $150 fee.

3. Support:

   • For questions or clarification, contact Atlas Canada Financial Services or the Quality Team.

Key Takeaway:
Timely and complete submission of all mandatory billing documents is essential to avoid penalties and ensure smooth processing of government move payments.