Scaling: Federal Government Weighing Procedures

This overview provides guidance on scaling shipments for Federal Government moves, detailing requirements, timing, and documentation standards to ensure compliance and avoid penalties.

Purpose:
Ensure accurate shipment weights for billing, reporting, and government compliance while minimizing delays or penalties.

1. When Scaling is Required:

• Shipments ≤ 7,000 lb: Scaling is not required; use the Government Approved Standard Weight List (SWL) to estimate.

• Shipments > 7,000 lb: Must be scaled within a 50-mile radius of the origin residence.

  • Use the Atlas Scale Directory to locate approved scales.

  • Some scales may require prior approval before use.

2. Timing Requirements:

• Lightweight: Obtain no more than 24 hours before loading.

• Heavyweight: Obtain within 24 hours after loading.

• Both light and heavy weights must be obtained from the same scale.

• If heavy weight cannot be obtained on a Saturday, contact Atlas Operations immediately.

3. Weighing Procedure Requirements:

• Fuel tanks must be full at the time of weighing.

• No one should be inside the vehicle during scaling.

• Documentation:

  • Keep fuel receipts and scale tickets.

  • Scale tickets must be legible and signed by the scale master.

  • Provide copies to Atlas Financial Services if required.

4. Reweigh Requirements:
Reweigh at destination if:

• Net weight exceeds 110% of estimate.

• Shipment scales over 20,000 lb.

• Government specifically requests a reweigh.

5. Penalties:
Non-compliance may result in:

• $1,500 fine.

• Three-point penalty.

6. Support:
For questions or assistance, contact Atlas Operations.

Key Takeaway:
Proper scaling ensures accurate billing, compliance with government regulations, and protects both the contractor and the shipper from penalties.