Pool Trailer Standard Operating Procedure

Purpose:
To ensure Pool Trailers are used efficiently, securely, and compliantly, with clear responsibilities for Origin and Destination Agents, accurate documentation, and coordinated communication with Atlas Operations and Connect Logistics.

Contents:

• Pool Trailer Program Overview:

  • Pool Trailers are GPS-tracked and must remain fully equipped (pads, straps, bars, walk-boards, plywood).

  • Equipment must remain on the trailer unless Atlas Operations instructs otherwise.

  • Agents supplying Pool Trailers must provide trailer details, photos, ownership, and safety information.

  • Walk-arounds are required upon receipt; report damages or leaks immediately.

• Assignment, Planning & Security:

  • Atlas Ops assigns shipments and notifies OA/DA via email.

  • Delivery dates are coordinated within TTG; some dates may be unavailable due to routing or consolidation.

  • Trailers should average 20,000–25,000 lbs per trip.

  • When not in use, trailers must be locked and secured (pin-locks and door locks if not gated).

  • Atlas Ops and Connect book and track all Pool Trailer transport.

• Origin Loading Responsibilities:

  • Third-party carriers are no-touch.

  • Origin agent powers trailer, supplies crew, tags/lists/loads shipment, and loads tightly.

  • Complete and submit Alternative Hauling Control Sheet (penalties apply if not returned).

  • Take and upload required loading photos and shipping documents within 48 hours.

  • Scale as required and secure trailer with seals, recording seal numbers.

  • Notify Atlas Ops of remaining trailer space after loading.

• Destination Unloading Responsibilities:

  • Third-party carriers remain no-touch.

  • Destination agent powers trailer, schedules delivery, and supplies unloading crew.

  • Verify seals, complete required photos, BINGO sheets, and delivery paperwork.

  • Reweigh if required and ensure COD or government delivery approvals are complete.

  • Clean trailer and return all equipment per the Control Sheet.

• Compliance & Accountability:

  • Control Sheets are mandatory at both origin and destination.

  • Poor loading or wasted space may result in chargebacks to the loading agent.

  • Blown estimates are treated the same as over-the-road driver shipments.

Key Takeaway:
Successful Pool Trailer moves depend on tight loading, strict documentation, secured equipment, and proactive coordination with Atlas Operations and Connect—ensuring efficiency, accountability, and compliance from origin to destination.